📸 Receipt Scanner
The Receipt Scanner Built for Small Business Owners Who Hate Filing
Snap a photo of any receipt. The scanner reads the vendor, amount, and category — and saves it to your profit dashboard automatically. No typing. No filing.
60-second setup
No credit card required
30-day free trialScanned Receipt
Try every YourProfitBook feature free for 30 days
New accounts get full Business access free for 30 days — no credit card required. Choose a plan after your trial to keep going. Plans start at $4.99/month. Your records remain safe if you do not subscribe.
Your 30 days of full Business access start when you create your account — no payment information needed. After your trial you choose a plan (starting at $4.99/month) to keep adding to your books. Cancel anytime. Your records remain safe if you do not subscribe.
The capabilities behind the number
Every workflow below posts into the same double-entry ledger, so what you see here and what appears on your financial statements are the same set of books.
Snap & Save
Take a photo with your phone. The scanner extracts vendor, amount, date, and category.
Smart Categorization
Expenses are auto-categorized based on the vendor and description.
Hits Your P&L Instantly
Every scanned receipt updates your profit dashboard in real time.
Digital Record Keeping
Receipts stored digitally. No more faded paper or lost deductions.
Tax-Ready Records
Clean, categorized records ready for tax time or your accountant.
Works Anywhere
Scan from your phone, tablet, or desktop. Works on any device.
🚀 How It Works
Up and running in minutes
Snap a photo
Point your camera at any receipt and take a quick photo.
Review & confirm
The scanner reads vendor, amount, and category. Confirm or edit.
Done — it's in your P&L
The expense is saved, categorized, and reflected in your profit.
No credit card required · 30-day free trial
Built for growing operating businesses
Service and project companies, product and inventory businesses, multi-entity owners, and the accountants who work alongside them.
Contractors
Scan lumber, parts, and supply receipts right on the job site.
Food Service
Scan grocery and supply receipts after every market run.
Cleaning Services
Snap receipts for cleaning products, fuel, and equipment.
Repair Shops
Scan parts receipts and match them to jobs instantly.
Real accounting underneath, not a spreadsheet with a dashboard
The figures on your dashboard come from posted double-entry transactions — the same records your accountant will review at year end.
Double-entry general ledger
A maintainable chart of accounts with debits and credits behind every transaction, not one-sided categorised entries.
Bank reconciliation
Match connected or imported bank activity against the ledger so your books agree with your statements.
A/R and A/P controls
Invoices, customer balances, vendor bills and payables tracked as real receivables and payables, not notes.
Trial balance and statements
Trial balance, profit & loss, balance sheet and cash-flow reporting produced from the same posted data.
Full audit trail
Every posting, edit and journal entry is recorded, so changes can be traced and explained.
Period close
Close a period, lock the numbers and stop prior-period figures shifting after you have reported them.
YourProfitBook keeps your books and reporting in one place. It does not file tax returns and it does not replace your accountant.
🔗 A scanned receipt goes further than a folder
Scanning receipts is the easy part — what happens next is what matters
Most receipt apps stop at storing an image. In YourProfitBook the moment a receipt is scanned it becomes a real, categorized expense that moves through the rest of your finances — so a photo taken on the job site ends up shaping the profit number you actually care about.
Scan → categorized expense
The scanner reads vendor, date and amount, suggests a category, and saves the entry with the image attached.
Spend management & approvals
Larger purchases can route for approval, so scanned spend is controlled, not just recorded.
Sorted by vendor, category, job & location
The same receipt is instantly sliceable by who you paid, what for, which job, and where.
Into P&L, profitability & job costing
Tag a receipt to a job and its cost lands in that job's margin as well as your overall profit and loss.
Tax-ready reports build themselves
Categorized, image-backed records roll straight into expense summaries and P&L for tax time.
Financial Intelligence explains it
Ask why a cost category jumped and get an answer grounded in the receipts you scanned.
Turn a pile of receipts into answers
Because every scan feeds the same connected ledger, you can ask real questions instead of hunting through a shoebox or a photo roll.
Start by scanning receipts. Each one quietly builds your profit dashboard, job costing and reporting — no filing, no second app, no re-entry.
❓ FAQ
Frequently asked questions
What does the receipt scanner read?+
It extracts the vendor name, total amount, date, and suggests a category. You can review and edit before saving.
Is the receipt scanner included in the free trial?+
Yes — receipt scanning is available during your 30-day free trial. After the trial, AI receipt scanning is part of the Pro plan ($9.99/mo); the Starter plan ($4.99/mo) includes manual expense entry.
Can I scan old or faded receipts?+
The scanner works best with clear receipts, but it handles most conditions well. We recommend scanning receipts soon after purchase.
Where are my receipts stored?+
Receipts are stored securely in the cloud, encrypted at rest. Access them anytime from your dashboard.
Professional accounting power, without the friction
Set up your books, connect your operations and see where the money actually goes — with a full 30 days to decide.
No credit card required · 30-day free trial · Web & Android