Professional Accounting Power,
Without Unnecessary Friction

What is YourProfitBook?

YourProfitBook is double-entry accounting software for small and growing companies, available as a web application and as an Android app. It combines a real general ledger — chart of accounts, journal entries, reconciliation and an audit trail — with everyday tools such as invoicing, expense and receipt capture, inventory, job costing and reporting, so one system covers both bookkeeping and management reporting.

• Runs in any modern browser and on Android; no desktop install and no separate server.
• Every posting lands in a real general ledger, so the balance sheet, profit and loss and trial balance are always derived from the same data.
• Paid plans start at $4.99/month (Starter), $9.99/month (Pro) and $24.99/month (Business), with a 30-day free trial of full Business access and no credit card required.

See pricing · Watch the product demo

Does YourProfitBook support multi-entity accounting?

Yes. YourProfitBook supports multiple legal entities in one account, each with its own chart of accounts, ledger, opening balances and reporting, and you switch between entities without logging out or buying a second subscription. Multi-entity work sits on the Business plan.

• Each entity keeps its own books; nothing is co-mingled across entities.
• An entity register records the entities you operate and their reporting relationships.
• Group-level close and consolidated reporting run on top of the individual entity ledgers.

Multi-entity accounting · Multi-business feature detail

How does YourProfitBook handle intercompany accounting and consolidation?

YourProfitBook records intercompany activity between the entities in your group and produces consolidated statements with those balances eliminated. Intercompany, consolidation and group close are separate, purpose-built areas of the product rather than a spreadsheet step at the end of the month.

• Intercompany transactions are captured against both sides of the relationship so the pair stays traceable.
• The consolidation center rolls entity ledgers into a group view and applies eliminations before reporting.
• Group close tracks where each entity stands so the parent is not waiting on an unknown.

What is Financial Intelligence in YourProfitBook?

Financial Intelligence is the read-only analysis layer that reads your posted accounting data and explains it in plain language — trends, movements and figures worth a second look. It never creates, edits or posts journal entries; it only reports on what is already in the ledger.

• Works from posted data, so what it describes can always be traced back to a transaction.
• Surfaces the numbers behind a result rather than a single score with no explanation.
• Available on the plans that include AI insights; it does not replace review by you or your accountant.

Can YourProfitBook show which customers, projects and products are actually profitable?

Yes. Profitability reporting breaks results down by dimensions such as customer, project, product and location, so you can see contribution rather than only a company-wide bottom line. Revenue and cost are attributed as they are posted, which is what makes the breakdown possible.

• Cost of goods sold is calculated from inventory movements rather than estimated after the fact.
• Job and project costing feeds the same profitability view, so labour, materials and overhead land in one place.
• Unallocated amounts are reported separately instead of being quietly spread across jobs.

Customers and projects

How does YourProfitBook help close the books each period?

The Close Center runs period close as a controlled checklist — reconciliations, review items and sign-off — and locks the period when it is done, while Accounting Health continuously checks the books for the issues that usually surface during close. Together they replace the ad-hoc spreadsheet most small finance teams use.

• Period locking stops changes to a closed period, so prior-period figures stay stable.
• Accounting Health flags conditions such as unreconciled activity and unbalanced or unusual postings before close, not after.
• An audit log records who changed what, which is what an accountant or reviewer needs to follow a number back to its source.

Does YourProfitBook do job costing?

Yes. Job costing tracks labour, materials, purchases and other costs against individual jobs or projects and compares them to what was billed, so you see margin per job rather than only at company level. Time entry and purchase activity feed the same job records.

• Costs post to the job and to the general ledger at the same time, so the two never drift apart.
• Job-level results roll up into project and customer profitability reporting.
• Suited to contractors, trades, agencies and any business that quotes work as a job.

Service businesses

Can YourProfitBook control and approve company spending?

Yes. Spend management brings requests, purchase orders and bills into one queue with approval steps, so spending is authorised before it is committed rather than discovered on a statement. Budgets give the same spend a limit to be measured against.

• Approval routing applies to purchase orders and bills so nothing is paid without a reviewer.
• Budgets track committed and actual spend by account and by dimension.
• Expense alerts highlight movement outside the normal pattern.

Budget tracking

Does YourProfitBook support inventory, FIFO costing and multiple warehouses?

Yes. YourProfitBook values inventory on a FIFO basis, records purchases through purchase orders and bills, and tracks stock across multiple warehouse locations. Cost of goods sold is calculated from the actual FIFO layers consumed when an item is sold, so margin is based on real cost rather than an average estimate.

• A Main Warehouse is created for you, and you can add further inventory locations as you grow.
• Purchase orders, receipts and bills follow the goods, so accruals and stock stay in step.
• Sales returns are handled as inventory movements, not as a manual journal.

Inventory accounting

How does YourProfitBook manage receivables, payables and cash flow?

Invoices, bills and bank activity all post to the ledger, so accounts receivable, accounts payable and cash are always reconciled views of the same data rather than separate lists. Ageing, reconciliation and a forward cash view are built in.

• Invoicing covers issue, delivery and payment status; bills cover what you owe and when.
• Bank reconciliation matches posted activity to statement lines and reports what is still outstanding.
• Cash-flow reporting and forecasting work from the same receivables and payables data.

Invoicing · Cash flow tracker

Does YourProfitBook handle multi-currency accounting and foreign-currency invoicing?

Yes. You can transact and invoice in foreign currencies while reporting in your base currency, with exchange differences recognised in the ledger rather than adjusted by hand. Currency handling is part of the accounting engine, not a display setting.

• Foreign-currency invoices keep both the transaction currency and the base-currency value.
• Revaluation differences post to the ledger so the balance sheet stays correct.
• Consolidated reporting presents group results in a single reporting currency.

Can I build custom financial reports in YourProfitBook?

Yes. A report builder lets you define your own statements and breakdowns from ledger data, alongside the standard profit and loss, balance sheet, trial balance and cash-flow reports. The Financial Command Center collects the operating numbers that matter into one place so you are not opening six reports to see where the business stands.

• Reports are generated from posted data, so a figure can always be opened back to its transactions.
• Reporting can be filtered by entity, period and dimension such as customer, project or location.
• PDF and Excel export are available on the plans that include reporting.

PDF and Excel reports

Can my accountant or finance team work in YourProfitBook with me?

Yes. You can invite your accountant or team members to the same books with role-based access, so they work in your live data instead of receiving exported files. A firm view lets an accountant work across the clients who have invited them.

• Access is invitation-based and can be withdrawn by the business owner at any time.
• Roles control what each person can see and change; the audit log records the rest.
• Accountants get the ledger-level tools — journal entries, reconciliation, close — not a cut-down view.

For accountants and bookkeepers · Accountant seat

Can I move from QuickBooks to YourProfitBook?

Yes. YourProfitBook provides a one-way import that brings supported QuickBooks records — such as your chart of accounts, customers, vendors and transaction history — into YourProfitBook. It is an import into YourProfitBook, not a two-way sync, and it does not change or delete anything in your QuickBooks file.

• The migration center walks through the import step by step and reports what was brought across.
• Records that are not supported by the import are reported rather than silently dropped.
• You keep your QuickBooks data; nothing is written back to QuickBooks.

Switching from QuickBooks · QuickBooks alternative

Does YourProfitBook run payroll?

YourProfitBook does not run payroll itself. Full-service payroll is delivered by Gusto, our external payroll partner, through the Gusto bridge in the app — Gusto is the payroll provider of record and handles payroll processing and payroll tax filing under its own terms. YourProfitBook is where the resulting payroll cost lands in your books.

• A Gusto account is required; payroll pricing and payroll tax obligations are handled by Gusto.
• YourProfitBook does not calculate, file or remit payroll taxes.
• The value on the YourProfitBook side is that payroll cost is reflected in your accounting rather than tracked separately.

Does YourProfitBook handle 1099 contractors?

YourProfitBook keeps you 1099-ready: it tracks contractors, collects W-9 details, records what each contractor was paid during the year and produces a 1099-ready report you or your accountant can file from. It does not file 1099 forms with the IRS on your behalf.

• Contractor records hold the details needed at year end, collected through a secure W-9 request rather than email.
• Payment totals come from posted transactions, so the report matches the books.
• Filing is done by you or your accountant through your chosen filing route.

Contractors and 1099s