PROFESSIONAL ACCOUNTING FOR GROWING BUSINESSES
Know your true profit. Run your business with confidence.
YourProfitBook brings invoicing, expenses, bills, banking, projects, and reporting into one connected accounting system—so you can see what you earned, what you owe, and what needs attention.
No credit card required. Every feature included.
All features included for 30 days. Choose a paid plan afterward to continue. Plans start at $4.99/month.
Switching from QuickBooks? Bring your records with you.
The connected accounting and financial operations a growing business needs—in one place.
Your bank balance is not your profit.
When sales, expenses, bills, and projects live in different places, it is hard to know what your business is actually making. YourProfitBook keeps the work connected to one real ledger, so your numbers stay current as you run the business.
Get paid and stay ahead of what you owe
Send invoices, follow receivables, manage bills, and see upcoming obligations without chasing spreadsheets.
Stop guessing where the money went
Capture expenses, reconcile banking activity, and see the difference between cash in the bank and actual business profit.
Know which work is worth doing again
Track project costs, margins, inventory, and performance so you can make better pricing and operating decisions.
Built for owners. Solid enough for accountants.
YourProfitBook is built on double-entry accounting with reconciliation, financial statements, reporting, audit trails, and accountant-ready workflows. You get plain-language clarity without giving up reliable books.
Profitability & Job Costing
Stop guessing which work is profitable.
See revenue, labor, materials, contractor costs, committed costs and margins together — so a busy job doesn’t fool you into thinking it was a profitable one.
- Profit ranked by job, customer and service instead of one company total
- Budget vs actual and committed costs so overruns show up before the invoice
- Margin and trend on every job, priced from what the last one really cost
Profitability included from Pro · Job costing from Business
Profitability — Job margin
Revenue
$148,200
+12.4% vs prior
Actual cost
$90,960
labor + materials
Committed cost
$35,300
open POs
Gross profit
$57,240
+$8,110
Margin
38.6%
+2.1 pts
Budget vs actual · by job
Ridgeview Remodel
46.2%
Materials $18,400 · Labor $21,100
Harbor Street Buildout
30.5%
Materials $31,050 · Labor $28,600
Maple Court Service Calls
19.1%
Materials $2,980 · Labor $9,240
Delcorte Warranty Work
-6.4%
Committed $4,120 · Labor $7,880
Recreated YourProfitBook interface with demo data.
Spend Management — Approvals
Awaiting approval
7
3 over policy
Employee expenses
$3,180
8 to reimburse
Receipts matched
94%
6 unmatched
Approval queue · vendor & employee spend
| Request | Requester | Amount | Status |
|---|---|---|---|
| Lumber — Harbor Street | D. Whitfield | $6,420 | Needs approval |
| Equipment rental (2 wks) | M. Alvarez | $2,180 | Approved |
| Expense report — crew 3 | R. Okafor | $940 | Reimburse |
| Software renewal | Office | $1,095 | Duplicate? |
Recreated YourProfitBook interface with demo data.
Spend Management & Employee Expenses
Know where the money went before it becomes a problem.
Capture receipts, control employee spending, route purchases for approval and see what your vendors, employees, jobs and locations are costing you.
- An approval queue that stops off-policy spend before the money leaves
- Employee expenses and receipts captured, coded and reimbursed in one flow
- Vendor, category, job and location spend visible without a spreadsheet
Bills & approvals from Pro · Spend management and employee expenses from Business
Invoices, Bills & Cash
Know what customers owe you. Know what you owe. Know what cash is doing.
Invoices, bills, customer balances and vendor obligations stay connected to the same accounting picture — so cash surprises don’t show up after it’s too late.
Money in · A/R
$71,300
$19,700 overdue
Cash position
$22,400
+$14,300 projected (30 days)
Money out · A/P
$31,200
due within 30 days
Recreated YourProfitBook interface with demo data.
Invoicing & A/R from Starter · Bills & A/P from Pro
Close Center & Accounting Controls
Close with confidence — not chaos.
See what is reconciled, what is missing, what needs review and what is stopping the books from being ready to close.
Close Center — Period close · March
Close readiness
82%
Reconciled
6 / 7
1 account left
Control checks
11 / 12
1 failing
Open items · each links to the transaction that needs a decision
| Open item | Count | Status |
|---|---|---|
| Unreconciled bank accounts | 1 | Needs review |
| Uncategorized transactions | 3 | Needs review |
| Bills missing an account | 2 | Needs review |
| A/R control check | 1 | Failing |
| Trial balance in balance | — | Passed |
Recreated YourProfitBook interface with demo data.
Period close and controls from Pro · Close Center and health checks from Business
Inventory, Contractors & Multi-Entity
Built for the business you’re becoming.
Adding employees, inventory, contractors, locations or another company shouldn’t force you to rebuild your financial system.
Inventory & purchasing
Contractors & 1099
Multi-entity
Consolidation
Recreated YourProfitBook interface with demo data.
Inventory, multi-entity, intercompany and consolidation included with Business
Professional accounting power, without the friction.
Real accounting behind every screen, presented so an owner can act on it and an accountant can rely on it.
Financial IntelligenceExplain what changed, why it changed, and what needs attention.Profitability IntelligenceSee profit by customer, job, project, product, and business activity.
Close Center & Accounting HealthFind issues, monitor close readiness, and keep the books under control.
Multi-Entity AccountingManage multiple companies with intercompany workflows and consolidated reporting.
Advanced Job CostingTrack labor, materials, expenses, revenue, and margin by job or project.
Spend Management & ApprovalsControl purchasing, employee expenses, reimbursements, and approvals.
Custom Reporting & Command CenterBuild decision-ready reports and monitor the KPIs finance teams care about.
Inventory & PurchasingManage products, warehouses, purchase orders, receiving, and inventory costing.
Cash Flow, A/R & A/P ControlMonitor receivables, payables, bills, collections, cash flow, and upcoming obligations.Coming from another app?
Bring the history. Leave the spreadsheet handoffs behind.
Import supported QuickBooks Online or spreadsheet records into a connected accounting system. Migration is an import, not an ongoing sync.
Customers, accounts, invoices, bills, expenses and transaction history come across as a one-time copy, with duplicate protection and a validation report so you can see exactly what landed before you rely on it.
QuickBooks Online
Secure direct import
Other apps & spreadsheets
CSV or Excel upload
Import your records, review the results, and continue working in YourProfitBook.
Built for owners who do the work and need the numbers.
Contractors
Repair Shops
Lawn & Service
Cleaning
FreelancersConsultantsOnline SellersLocal Shops
Self-EmployedYour data is protected at every step.
256-bit bank-grade encryption
Bank logins never stored — secured by Stripe
Export or delete your data anytime
Payments secured by Stripe
Simple, honest pricing.
Monthly or annual billing. Upgrade when you’re ready. Cancel anytime.
Every new account starts with a 30-day free trial of full Business access—all features included. After your trial, choose a plan (plans start at $4.99/month) to keep adding to your books. Your records remain safe if you do not subscribe.
Starter
Get the financial foundation right.
For very small businesses that need dependable everyday accounting.
or $49/year — save $10.88
- Real double-entry general ledger
- Income, expense and receipt capture
- Live profit dashboard
- P&L, balance sheet and cash flow
- Invoice customers and record payments
- Chart of accounts and journal entries
Pro
Know where your business stands and stay ahead of the work.
For serious small businesses that need connected banking, bills, projects, planning and deeper financial visibility.
or $99.99/year — save $19.89
- Everything in Starter, plus:
- Bank feeds and full reconciliation
- Bills, vendors and payables
- Projects, time and profitability by job
- Budgets and cash forecasting
- Contractors and 1099 readiness
- Financial Intelligence — ask your numbers
- Custom reports and exports
- Accountant and team access
No credit card required. Cancel anytime.
Start Free TrialBusiness
Control a growing operation from the numbers up.
For businesses managing jobs, employees, inventory, approvals or more complex financial operations.
or $249.99/year — save $49.89
- Everything in Pro, plus:
- Advanced Job Costing with committed costs and WIP
- Spend Management, purchase requests and approvals
- Employee expenses and reimbursements
- Inventory, purchasing, receiving and FIFO costing
- Fixed assets and depreciation
- Close Center and Accounting Health controls
- Multi-entity, intercompany and consolidation
- Custom dashboards and multi-currency
No credit card required · Cancel anytime · 30-day free trial · Monthly or annual billing
Professional accounting power—without the $38 monthly price.
| Feature | YourProfitBook Pro | QuickBooks Online Simple Start |
|---|---|---|
| Monthly price | $9.99 | $38 regular list price |
| Primary focus | Connected professional accounting with owner-friendly financial intelligence | General-purpose small-business accounting |
| Plain-English AI support | AI Profit Assistant included | AI features available; availability varies by plan and feature |
| Receipt capture | Included in Pro | Available |
| Bank connection required to begin | No | No |
| Setup | Designed to begin tracking in about five minutes | Varies based on business and accounting setup |
No credit card required. Cancel anytime.
QuickBooks Online Simple Start regular list price shown as of August 2026. Prices and features may change. QuickBooks® is a registered trademark of Intuit Inc. YourProfitBook is not affiliated with, endorsed by, or sponsored by Intuit Inc.
Real YourProfitBook users
Real owners. Real businesses. Clearer numbers.
I check my profit in two minutes now.
Curtis S.Pool Service“Found overhead leakage I never knew existed.”
Kenny M.Small Engine Repair“Now I know if I made money after every event.”
Tyrone D.Food Truck OwnerBuilt for how you actually operate
See how YourProfitBook fits your business
The double-entry foundation is the same for everyone. What changes is which operations feed it.
Service and project businesses →
Invoicing, receivables, bills, time tracking and job costing, with margin by customer and project.
Product and inventory businesses →
Purchase orders, receiving, FIFO valuation, COGS posting and gross margin by product.
Owners running several businesses →
Separate books per entity, permissions, intercompany activity and consolidated reporting.
Accountants and bookkeepers →
Journal entries, reconciliation, trial balance, audit trail and a multi-client workspace.
Moving off QuickBooks →
What the supported one-way import brings across, and what to prepare before you switch.
Every solution by business type →
Browse the full set of accounting and bookkeeping solutions by industry and need.
Frequently asked questions
For many businesses, yes. YourProfitBook runs a real double-entry general ledger with invoicing, bills, bank reconciliation, inventory, project accounting and financial statements — presented so you can act on the numbers instead of navigating them. It does not do payroll or file tax returns. At $9.99/mo vs $38/mo regular list price for QuickBooks Online Simple Start, it is also significantly more affordable.
No. Bank sync is 100% optional. You can start tracking manually right now — no bank connection needed.
The guided setup is designed to help you begin tracking your first transaction in about five minutes.
No. It gives your accountant books they can work in directly — ledger, reconciliation, audit trail and period close — so their time goes to advice rather than cleanup.
Every account starts with a 30-day free trial of full Business access — no credit card required. When the trial ends, choose a plan (Starter is $4.99/month) to keep adding to your books. Your records stay safe either way.
No. It is a full accounting platform — general ledger, invoicing and receivables, bills and payables, bank reconciliation, projects and job costing, inventory, financial reporting and Financial Intelligence — presented so an owner can act on the numbers and an accountant can rely on them.
Yes. Accountant and team access is included on the Pro and Business plans, and they get real books to work in — ledger, reconciliation, audit trail, period close and exports — so their time goes to advice instead of cleanup.
Yes. See revenue, labor, materials, contractor and committed costs, gross profit and margin by job, customer, product and service — so a busy job doesn’t get mistaken for a profitable one. Profitability is included from Pro and advanced job costing from Business.
Yes. The Business plan supports multiple entities, intercompany entries and consolidated reporting, so you can run more than one company without rebuilding your financial system.
Yes. Your data is yours — export reports and records to PDF or Excel whenever you need them, and you can export or delete your data at any time.
YourProfitBook tracks contractors and prepares 1099-ready summaries so your totals are organized at year end. It helps you get ready to file — it does not submit tax filings on your behalf.
Free Small Business Profit Tools
Tools & guides to help you grow your profit
Browse the free tools & guides
Business Profit Calculator
Enter revenue and costs to see gross profit, net profit, and margins instantly.
Monthly Profit Report Template
See what a monthly profit report should include and generate yours automatically.
Profit & Loss Tracking for Small Business
A step-by-step guide to tracking your income, expenses, and real profit.
Expense Tracker for Small Business
Log every business expense in seconds and watch it flow into your live profit view.
How to Track Business Expenses
A practical guide to categorizing expenses and keeping records tax-time ready.
Accounting Software for the Self-Employed
Simple books built for freelancers, contractors, and solo business owners.
Start with the part of your business that feels messy today.
Create your free account, choose what you want to improve first, and build from there.
No credit card required.