🆓 Free Expense Tracker
A Free Business Expense Tracker Built for Small Businesses
Track every business expense with a 30-day free trial — no credit card required to start. Log costs, sort them into categories, and see your real profit on a live dashboard from day one.
60-second setup
No credit card required
30-day free trialTry every YourProfitBook feature free for 30 days
New accounts get full Business access free for 30 days — no credit card required. Choose a plan after your trial to keep going. Plans start at $4.99/month. Your records remain safe if you do not subscribe.
Your 30 days of full Business access start when you create your account — no payment information needed. After your trial you choose a plan (starting at $4.99/month) to keep adding to your books. Cancel anytime. Your records remain safe if you do not subscribe.
Start with expenses, grow into full books
Begin by capturing spending, then turn on invoicing, bills, banking and reporting as your business needs them — without moving to a different product.
Free to Start
Every account starts with a 30-day free trial — full access, no credit card required to begin.
Live Profit Dashboard
Income, expenses, and net profit update instantly as you log costs — included free.
Automatic Categories
Spending sorts into supplies, fuel, rent, software, and more, with running totals.
Web & Android
Log expenses from your laptop or the free Android app, wherever you are.
Secure & Private
Bank-level encryption and no bank login required. Your data stays yours.
Plans From $4.99/mo
After your trial, pick Starter, Pro, or Business — whatever fits your business.
🚀 How It Works
Up and running in minutes
Create a free account
Sign up in about a minute — no credit card, no payment details.
Log your expenses
Type in each cost, pick a category, and save. Add income the same way.
Watch your profit
Your dashboard shows real profit and where your money goes — for free.
No credit card required · 30-day free trial
Built for growing operating businesses
Service and project companies, product and inventory businesses, multi-entity owners, and the accountants who work alongside them.
Trades & Contractors
Track materials, fuel, and tools without paying for software you are still trying out.
Freelancers
Log software, travel, and project costs and see what you actually keep.
Side Businesses
Perfect for a new venture testing whether tracking is worth it — start at zero cost.
Solo Service Pros
Monitor supplies and rent month to month without a subscription.
Real accounting underneath, not a spreadsheet with a dashboard
The figures on your dashboard come from posted double-entry transactions — the same records your accountant will review at year end.
Double-entry general ledger
A maintainable chart of accounts with debits and credits behind every transaction, not one-sided categorised entries.
Bank reconciliation
Match connected or imported bank activity against the ledger so your books agree with your statements.
A/R and A/P controls
Invoices, customer balances, vendor bills and payables tracked as real receivables and payables, not notes.
Trial balance and statements
Trial balance, profit & loss, balance sheet and cash-flow reporting produced from the same posted data.
Full audit trail
Every posting, edit and journal entry is recorded, so changes can be traced and explained.
Period close
Close a period, lock the numbers and stop prior-period figures shifting after you have reported them.
YourProfitBook keeps your books and reporting in one place. It does not file tax returns and it does not replace your accountant.
What “free” actually means here
Plenty of apps say “free” and then ask for your card before you can log a single expense. YourProfitBook is different. Every account starts with a 30-day free trial: full access to income and expense tracking, a live profit dashboard, invoicing, and receipt scanning — with no credit card required to begin.
We are honest so there are no surprises: after your 30 days, you choose a plan starting at $4.99/month to keep adding to your books. We never automatically charge you, and your records always stay safe — if you decide not to subscribe, your account simply becomes read-only until you choose a plan. See the options on the pricing page.
What the free trial includes
The free expense tracker is not a stripped-down demo. It gives you the core of what a small business needs to stay on top of spending:
Unlimited transactions in trial
Log all the income and expenses you want during your 30-day free trial.
Live profit dashboard
See income, expenses, and net profit update the moment you enter a cost.
Category breakdown
Spending sorted into supplies, fuel, rent, software, and more — automatically.
No credit card to start
Create an account and start tracking without entering any payment details.
Web and Android
Track from your laptop or phone with the free Android app.
Bank-level encryption
Your data is protected — and no bank login is ever required.
See your spending and profit for free
A free spreadsheet can hold your numbers, but it will not tell you what they mean. In YourProfitBook, every expense you log rolls into a live dashboard — total income, total expenses, net profit, and a category breakdown — at no cost. Here is the actual dashboard:
Trial vs. paid: what changes after 30 days
Start with a 30-day free trial — no credit card required. When it ends, choose a plan starting at $4.99/mo to keep going; Pro ($9.99/mo) adds the AI receipt scanner and exports. Here is exactly what each gives you:
| Free Trial | Paid Plans | |
|---|---|---|
| Cost | Free for 30 days | From $4.99/mo |
| Transactions | Unlimited in trial | Unlimited |
| Live profit dashboard | Included | Included |
| Expense categories & totals | Included | Included |
| AI receipt scanner | During trial | Pro & Business |
| Professional invoicing | Included | Included |
| PDF / Excel / CSV exports | During trial | Pro & Business |
| Credit card required | No | Only when you choose a plan |
Why a free tracker beats a free spreadsheet
A blank spreadsheet is free too — but it makes you do all the work. You build the columns, write the formulas, and hope nothing breaks. A purpose-built free expense tracker adds up your categories for you, keeps a running profit figure, and works on your phone so you can log a cost the moment it happens.
If you want to compare approaches in detail, read our guide on how to track business expenses, or explore the full workflow on our business expense tracking page.
Start your free expense tracker
30 free transactions, a live profit dashboard, and category tracking — no credit card required.
Start free — no card neededFree to start, room to grow
Once your expenses are tracked, the next step is seeing your true bottom line. Pair this with the small business profit tracker to watch income and costs come together, or learn the fundamentals in our guide on how to calculate business profit. Curious about profit software in general? See profit tracking software for small business.
Before you switch, the honest answers
What does the 30-day free trial actually include?
Full access to the Business plan for 30 days, with no credit card required. Nothing charges automatically when the trial ends.
Will I outgrow this?
The same product carries double-entry accounting, accounts receivable and payable, inventory, projects, multiple entities and financial statements. You add capability rather than migrating again.
Is my financial data secure?
Your books are private to your business, access is controlled per user, and every posting and edit is recorded in an audit trail.
❓ FAQ
Frequently asked questions
Is YourProfitBook free to try?+
Yes. Every account starts with a 30-day free trial with no credit card required. It includes income and expense tracking, category breakdowns, invoicing, receipt scanning, and a live profit dashboard. After the trial, you choose a plan starting at $4.99/month.
What happens when my free trial ends?+
You choose a plan starting at $4.99/month to keep adding to your books. We never automatically charge you. If you do not subscribe, your account becomes read-only — you can still sign in and view everything — and full access returns the moment you choose a plan.
Do I need to enter a credit card to start the free trial?+
No. You can create your account and start logging expenses without entering any payment details. A card is only needed if you decide to choose a paid plan.
Are my records safe if I do not subscribe?+
Yes. We never delete your data. If you choose not to subscribe after your trial, your transactions, categories, and business profiles remain safe and viewable in read-only mode until you pick a plan.
Is this better than a spreadsheet?+
For most small businesses, yes. A spreadsheet makes you build formulas and totals by hand. YourProfitBook adds up categories automatically, keeps a running profit figure, and works on your phone so you can log costs the moment they happen.
Can I use YourProfitBook on my phone?+
Yes. YourProfitBook works in any browser and has a free Android app, so you can log expenses and check your profit dashboard on the go.
Professional accounting power, without the friction
Set up your books, connect your operations and see where the money actually goes — with a full 30 days to decide.
No credit card required · 30-day free trial · Web & Android